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Video: Name a Range of Cells
Name a Range -- Name Box
Video: Create Names from Worksheet Labels
Create Names from Worksheet Labels
Video: Create a Dynamic Named Range
Create a Dynamic Named Range
More Names Tutorials
You can create Excel names that refer to cells, a range of cells, a constant value, or a formula.
After you define the names, you can use those names in formulas, to replace values or cell references.
In Excel, you can create names that refer to a single cell, a group of cells on the worksheet, a specific value, or a formula. After you define Excel names, you can use the names in a formula, instead of using a constant value or cell references. For example, a cell that contains the tax rate could be named SalesTax. Then, other cells could multiply sales amounts by the named range, SalesTax.
For Excel names that refer to a cell or a range of cells, you can use the names to quickly select the named range, and that makes navigation easier. Just select a range name from a drop down list, and you'll immediately go to that range.
The written instructions are below the video.
You can create a named range quickly by typing in the Name Box.
- Select the cell(s) to be named
- Click in the Name box, to the left of the formula bar
- Type a one-word name for the list, e.g. FruitList.
- Press the Enter key.
To quickly name individual cells, or individual ranges, you can use worksheet labels as the names. Watch this video to see the steps. Written instructions are below the video.
A quick way to create names is to base them on worksheet labels. In the example shown below, the cells in column C will be named, based on the labels in the adjacent cells, in column B.
To name cells, or ranges, based on worksheet labels:
- Select the labels and the cells that are to be named. The labels can be above, below, left or right of the cells to be named. In this example, the labels are in column B, to the left of the cells that will be named.
- On the Ribbon, click the Formulas tab, then click Create from Selection.
- In the Create From Selection window, add a check mark for the location of the labels, then click OK. In this example, the labels are in the left column of the selected cells.
- Click on a cell to see its name. In the screen shot below, cell C4 is selected, and you can see its name in the Name Box -- Full_Name.
- NOTE: If the labels contains spaces, they're replaced with an underscore. Other invalid characters, such as & and # will be removed, or replaced by an underscore character.
After creating names that refer to a range, you can select a name in the Name Box dropdown list, to select the named range on the worksheet.
You can also use names in formulas. For example, you could have a group of cells with sales amounts for the month of January. Name those cells JanSales, then use this formula to calculate the total amount:
In the following example, the names TotalSales and TaxRate have been defined.
=TotalSales * TaxRate
To view the steps in a short Named Range video, click here.
When you create a named range in Excel, it doesn't automatically include new items. If you plan to add new items to a list, you can use a dynamic formula to define an Excel named range. Then, as new items are added to the list, the named range will automatically expand to include them.
Another way to create names is to use a dynamic formula to define a named range. As new items are added, the range will automatically expand.
Note: Dynamic named ranges will not appear in the Name Box dropdown list. However, you can type the names in the Name Box, to select the range on the worksheet.
- Choose Insert>Name>Define
- Type a name for the range, e.g. NameList
- In the Refers To box, enter an Offset formula that defines the range size, based on the number of items in the column, e.g.:
In this example, the list is on Sheet1, starting in cell A1
The arguments used in this Offset function are:
- Reference cell: Sheet1!$A$1
- Rows to offset: 0
- Columns to offset: 0
- Number of Rows: COUNTA(Sheet1!$A:$A)
- Number of Columns: 1
- Note: for a dynamic number of columns, replace the 1 with:
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Last updated: April 18, 2013 3:01 PM