Create hyperlinks by dragging and dropping, or with the HYPERLINK function. Remove hyperlinks manually, or with a macro. Make a table of contents with a macro.
In an Excel worksheet, you can create a hyperlink in any cell. Then, click that hyperlink to go to the specified location.
Here are four ways create a hyperlink -- click a link to go to those instructions, below:
If you type a valid website address in a cell, Excel should automatically create a hyperlink, when you press Enter
The text changes to a hyperlink, and you can click the link to go to the Contextures website.
Tip: If you want to stop hyperlinks from being automatically created in Excel, follow the instructions here.
Another way to add a hyperlink is by using a built-in Excel command - Insert Hyperlink.
To use the Insert Hyperlink command, follow these steps to get started:
At the top of the Insert Hyperlink dialog box, there is a "Text to Display" box. What you see in the Text to Display box depends on what is in the cell where you're creating the hyperlink.
Here are the 4 different types of content that affect the Text to Display option:
If the selected cell contains text, that text will appear in the Text to Display box.
If the selected cell is empty, the sheet name, and cell A1 will appear in the Text to Display box.
If the selected cell contains a real number, you will not be able to edit the Text to Display box.
The box contents are dimmed out, and it shows this message: < < Selection in Document > >
If you want to edit the Text to Display:
If the selected cell contains a "text" number (formatted as text, or starting with an apostrophe), that text number will appear in the Text to Display box.
When you point to a cell that contains a hyperlink, its Screen Tip appears. You can enter your own text for the Screen Tip, or leave this setting empty.
NOTE: If you leave the Screen Tip empty, the full hyperlink address will appear in the Screen Tip.
To add your own text for the Screen Tip:
There are four options in the "Links To" panel, in the Insert Hyperlink window:
At the left side of the Insert Hyperlink window, click the link type that you need.
Use this option, if you want to make it easy for people to open another Excel file, or go to a web page, for more information.
If you're creating hyperlinks within an Excel file, the quickest and easiest method is to use drag and drop. For example, you could create a table of contents sheet (TOC), in a workbook, with links to other sheet.
To see a quick overview of how you can create a hyperlink by drag and drop, you can watch this short video. The written instructions are below the video.
If you have trouble dragging to a different sheet, drag to a nearby blank cell, then cut and paste onto the other sheet. This animated gif shows those steps.
Follow these steps to create drag and drop hyperlinks.
If you don't want hyperlinks automatically created when you type a website address, you can turn the hyperlinking feature off. To see a quick overview of how you can stop automatic hyperlinks from being created automatically, you can watch this short video. The written instructions are below the video.
To turn the hyperlink option off::
To see a quick overview of how you can create a hyperlink with the HYPERLINK function, you can watch this short video. Written instructions are below the video
If there is a list of email addresses or website addresses in Excel, you can create a hyperlink for each row, in a separate column. In this example, there is a name in column A, and a website URL or an email address in column B. Hyperlinks will be created in column C.
To create a hyperlink for each address:
With a HYPERLINK formula, you can link to a location in the current Excel workbook, or to another Excel file. Watch this video to see the steps, and the written instructions are below the video.
You can use a HYPERLINK formula to create a link that goes to a cell or range somewhere within the current workbook. The trick is to add a pound sign (#) at the start of the address.
Here are examples of HYPERLINK formulas within the same workbook:
Start with a #, then type the sheet name and cell reference.
Optional - Type a friendly name, such as "Budget" to appear in the cell:
Use the & operator to create a link location.
In this example, the sheet name is in cell B5, the cell address is in C5, and the friendly name is in cell D5.
For a link to a workbook-level named range in the same workbook, just use the range name as the link location.
Go to the empty cell at the end of a worksheet list, or a named table.
In cell B1, the formula finds the first empty cell after the worksheet list in column A:
To find the empty row number, add the count of items in column A, plus the row number for the starting cell.
In cell E1, the formula finds the first empty cell after the named table in column D:
To find the empty row number, the formula calculates the SUM of:
To create a link to another Excel file, in the same folder, just use the file name as the link_location argument for the HYPERLINK function.
For files that are up a level or more in the hierarchy, use two periods and a backslash for each level.
Below are the instructions for two methods of removing hyperlinks
In Excel 2010, you can quickly remove hyperlinks from selected cells. (Thanks to Sam for this tip.)
To see the steps, watch this Excel Quick Tips video.
To remove hyperlinks from a group of cells, you can copy and paste the cells as values. To see the steps, watch this Excel Quick Tips video.
Instead of manually removing the hyperlinks, you can you can use the following macro code. It deletes all hyperlinks in the selected cells, and leaves just the cell text.
Copy this code into a regular module in your workbook, then select the cells, and run the delHyperlinks macro.
Sub delHyperlinks() 'posted by Rick Rothstein Selection.Hyperlinks.Delete End Sub
Follow these steps to make the pointing hand appear anywhere in a hyperlink cell, and see how to select a hyperlinked cell, without following the link.
If a wide cell contains a short hyperlink, the pointing hand will only appear when it's over the text, not in the empty space. To fix that:
If you need to select a hyperlink cell, perhaps to edit the text, without following the link:
The following code will create a Table of Contents in an Excel file, with a list of all the visible worksheets, and a hyperlink to cell A1 on each sheet. You can get this code in a sample file -- look for download #3 in the list below
Tip: On each worksheet, put a hyperlink back to the Table of Contents sheet.
Sub CreateTOC() Dim wsA As Worksheet Dim ws As Worksheet Dim wsTOC As Worksheet Dim lRow As Long Dim rngList As Range Dim lCalc As Long Dim strTOC As String Dim strCell As String lCalc = Application.Calculation On Error GoTo errHandler Application.EnableEvents = False Application.ScreenUpdating = False Application.Calculation = xlCalculationManual strTOC = "TOC" strCell = "A1" Set wsA = ActiveSheet On Error Resume Next Set wsTOC = Sheets(strTOC) On Error GoTo errHandler If wsTOC Is Nothing Then Set wsTOC = Sheets.Add(Before:=Sheets(1)) wsTOC.Name = strTOC Else wsTOC.Cells.Clear End If With wsTOC .Range("B1").Value = "Sheet Name" lRow = 2 For Each ws In ActiveWorkbook.Worksheets If ws.Visible = xlSheetVisible _ And ws.Name <> strTOC Then .Cells(lRow, 2).Value = ws.Name .Hyperlinks.Add _ Anchor:=.Cells(lRow, 2), _ Address:="", _ SubAddress:="'" & ws.Name _ & "'!" & strCell, _ ScreenTip:=ws.Name, _ TextToDisplay:=ws.Name lRow = lRow + 1 End If Next ws Set rngList = .Cells(1, 2).CurrentRegion rngList.EntireColumn.AutoFit .Rows(1).Font.Bold = True End With Application.ScreenUpdating = True wsTOC.Activate wsTOC.Cells(1, 2).Activate exitHandler: Application.EnableEvents = True Application.ScreenUpdating = True Application.Calculation = lCalc Set rngList = Nothing Set wsTOC = Nothing Set ws = Nothing Set wsA = Nothing Exit Sub errHandler: MsgBox "Could not create list" Resume exitHandler End Sub
In some versions of Excel, you might have a problem with your hyperlinks, when you create a PDF file from your Excel workbook.
In the PDF file, some of your hyperlinks might not be clickable, if:
For example, the PDF hyperlink won't work if the friendly name is "Click for info", and the link location is google.com
To avoid this problem, either:
Hyperlinks can't be added to a pivot table, even if there are hyperlinks in the source data. In this video, you'll see how to create fake hyperlinks in a pivot table, by using a few lines of Excel VBA code.
The code is shown below the video, and the code has been updated to handle email addresses too.
To create fake hyperlinks in a pivot table, you can use a few lines of code on the worksheet's module. Copy this code, and change the field name, to match the name in your pivot table. You can also get this code in a sample file -- look for download #2 in the list below
Private Sub Worksheet_SelectionChange _ (ByVal Target As Range) Dim selPF As PivotField Dim strField As String Dim strAdd As String Dim myVal As String strField = "Site" On Error Resume Next Set selPF = Target.PivotField If Not selPF Is Nothing And _ selPF.Name = strField Then myVal = Target.Value If InStr(1, myVal, "@") > 0 Then strAdd = "mailto:" End If ThisWorkbook.FollowHyperlink _ Address:=strAdd & myVal, _ NewWindow:=True End If End Sub
You can use a macro or a User Defined function (UDF) to extract the address from a hyperlink.
You can use a macro to extract the address from each hyperlink on a worksheet, and store it in the cell to the right of each hyperlink cell. Thanks to Fabio Puccinelli for this example.
NOTE: Hyperlinks that you create with the HYPERLINK function are not recognized as worksheet Hyperlinks. Only hyperlinks that you type or insert are recognized.
Sub ExtractHL_AdjacentCell() Dim HL As Hyperlink For Each HL In ActiveSheet.Hyperlinks HL.Range.Offset(0, 1).Value = HL.Address Next End Sub
There's no built in function to extract the URL or email address from a hyperlink. You can create your own Excel function -- a User Defined Function (UDF) -- to extract the address.
To see a quick overview of how you can create your own UDF to extract a hyperlink location, you can watch this short video. The written instructions are below the video.
NOTE: Hyperlinks that you create with the HYPERLINK function are not recognized as worksheet Hyperlinks.
Copy this code into a regular module in your workbook, then use the HLink function in that workbook, just like any other function. For example, to find the URL for a hyperlink in cell B3, use this formula:
Note: If multiple cells are selected, the formula will show the hyperlink (if any) from the first cell in the selected range.
Function HLink(rng As Range) As String 'extract URL from hyperlink - posted by Rick Rothstein If rng(1).Hyperlinks.Count Then HLink = rng.Hyperlinks(1).Address End If End Function
In a large workbook, you can use hyperlinks as a table of contents, to quickly go to a specific sheet. Then, on each worksheet, have another hyperlink, to go back to the table of contents.
To keep things looking tidy, you can use code that hides each sheet, after you click a hyperlink on that sheet. Thanks to Jim Williams for suggesting this technique.
The following code is stored on the ThisWorkbook module, and it runs when a hyperlink is clicked on an worksheet in that workbook. You can also get this code in a sample file -- look for download #4 in the list below
Private Sub Workbook_SheetFollowHyperlink _ (ByVal Sh As Object, ByVal Target As Hyperlink) 'shows hidden target sheet and 'hides sheet where hyperlink was clicked Dim strWs As String Dim strTgt As String Dim strRng As String Dim strMsg As String Dim lCut As Long On Error GoTo errHandler strMsg = "Problem with follow hyperlink code" Select Case Sh.Name Case "Instructions", "MyLinks" GoTo exitHandler Case Else strWs = Target.Parent If ActiveSheet.Name <> strWs Then 'get the target cell/range strTgt = Target.SubAddress lCut = InStr(1, strTgt, "!") strRng = Right(strTgt, Len(strTgt) - lCut) With Sheets(strWs) strMsg = "Could not select the target" .Visible = True .Activate .Range(strRng).Activate End With End If strMsg = "Could not hide the sheet" Sh.Visible = False End Select exitHandler: Exit Sub errHandler: MsgBox strMsg Resume exitHandler End Sub
Last updated: August 8, 2022 3:54 PM