See how to use the VLOOKUP function when the lookup table is in another workbook. Video shows the steps and written steps are shown too.
In a VLOOKUP formula, you usually refer to a lookup table that is in the same workbook. However, you can refer to lookup tables in other workbooks instead, by following the simple steps in this video.
The written steps are below the video
If you're filling in an order form in Excel, you can use the VLOOKUP function to find the selling price for each item in the sales order.
In the screen shot below, the order form is on the Order worksheet, and a VLOOKUP formula in column B pulls the cost from a pricing table, named tblProduct, on the Products sheet.
However, you might want to keep your price list separate from the orders workbook, so the prices are easy to update. If your price list is in a different workbook, you can still use a VLOOKUP formula to pull the data, by referring to the external list.
In the example shown below:
The prices and orders are stored in named Excel tables, and will automatically adjust in size if items are added or removed.
The master price list is on the Prices sheet, in a table named tblPrices
The orders list is on the Orders sheet, in a table named tblPrices
To the VLOOKUP formula, that finds a value in a different workbook, follow these steps.
While the price list lookup table workbook is open, the VLOOKUP formula shows the workbook name and the lookup range name.
You can see the PriceLU name and workbook information in the formula bar, in the screen shot below.
If the price list lookup table workbook is closed, the VLOOKUP formula will still work, and the full file path for the price list lookup table workbook will be shown in the formula.
Yuu can see the start of the path, in the screen shot below
To try the VLOOKUP from another workbook, get the two workbooks that are shown in this tutoria. The files are both in a zipped folder -- click here to download the VLOOKUP Other Workbook folder. Both files are in xlsx format, and do not contain any macros..
Last updated: September 20, 2019 4:36 PM