Excel Sample Data

Below is a table with the Excel sample data used for many of my web site examples. You can use this sample data to create test files, and build Excel tables and pivot tables from the data. Copy and paste from this table, or download the sample data file.

If you need more variety in your Excel sample data, go to the More Sample Data Files section below. There are sample files with property insurance data, food sales records, work orders, and hockey player data.

There are hundreds more sample Excel files that you can download, and Excel lessons, with videos and written steps.

Create an Excel Table

After you copy the sample data below, and paste it into Excel, you can format it as a named Excel table. This will make it easier to sort and filter the data.

Watch this short video to see the steps, and there are written instructions on the Creating an Excel Table page.

Sample Data Notes

The sample data on this page is sales data for an imaginary office supply company, and each row represents one order. Each row shows:

• OrderDate: when the order was placed,
• Region: geographical area in which the sale was made
• Rep: sales representative's name
• Item: name of the item sold
• Units: number of units sold
• UnitCost: cost of one unit
• Total: total cost of the order - Units x UnitCost

Get the Sample Data

To use this sample data, download the sample file, or copy and paste it from the table on this page.

Download the Sample File

• To download the sample data in an Excel file, click this link: Excel sample data workbook
• The zipped file is in xlsx format, and does not contain any macros
• NOTE: The Total column contains values. You could change it to a formula, to multiply the Units and Cost columns.

Copy and Paste

• Click at the end of the "Sample Data" heading, above the table (you won't see anything happen)
• Scroll down to the end of the sample data table
• Press Shift, and click at the end of the last number in the table, to select all the data
• Press Ctrl + C to copy the data
• Paste it into an Excel workbook, for use in your own tests.

Sample Data

To use this office supply sales sample data:

• Copy and paste the data from the table below.
• Or, go to the Download section below, to get the Excel file
• Or, go to the More Sample Data Files section below

OrderDate	Region	Rep	Item	Units	UnitCost	Total
1/6/2020	East	Jones	Pencil	95	1.99	189.05
1/23/2020	Central	Kivell	Binder	50	19.99	999.50
2/9/2020	Central	Jardine	Pencil	36	4.99	179.64
2/26/2020	Central	Gill	Pen	27	19.99	539.73
3/15/2020	West	Sorvino	Pencil	56	2.99	167.44
4/1/2020	East	Jones	Binder	60	4.99	299.40
4/18/2020	Central	Andrews	Pencil	75	1.99	149.25
5/5/2020	Central	Jardine	Pencil	90	4.99	449.10
5/22/2020	West	Thompson	Pencil	32	1.99	63.68
6/8/2020	East	Jones	Binder	60	8.99	539.40
6/25/2020	Central	Morgan	Pencil	90	4.99	449.10
7/12/2020	East	Howard	Binder	29	1.99	57.71
7/29/2020	East	Parent	Binder	81	19.99	1,619.19
8/15/2020	East	Jones	Pencil	35	4.99	174.65
9/1/2020	Central	Smith	Desk	2	125.00	250.00
9/18/2020	East	Jones	Pen Set	16	15.99	255.84
10/5/2020	Central	Morgan	Binder	28	8.99	251.72
10/22/2020	East	Jones	Pen	64	8.99	575.36
11/8/2020	East	Parent	Pen	15	19.99	299.85
11/25/2020	Central	Kivell	Pen Set	96	4.99	479.04
12/12/2020	Central	Smith	Pencil	67	1.29	86.43
12/29/2020	East	Parent	Pen Set	74	15.99	1,183.26
1/15/2021	Central	Gill	Binder	46	8.99	413.54
2/1/2021	Central	Smith	Binder	87	15.00	1,305.00
2/18/2021	East	Jones	Binder	4	4.99	19.96
3/7/2021	West	Sorvino	Binder	7	19.99	139.93
3/24/2021	Central	Jardine	Pen Set	50	4.99	249.50
4/10/2021	Central	Andrews	Pencil	66	1.99	131.34
4/27/2021	East	Howard	Pen	96	4.99	479.04
5/14/2021	Central	Gill	Pencil	53	1.29	68.37
5/31/2021	Central	Gill	Binder	80	8.99	719.20
6/17/2021	Central	Kivell	Desk	5	125.00	625.00
7/4/2021	East	Jones	Pen Set	62	4.99	309.38
7/21/2021	Central	Morgan	Pen Set	55	12.49	686.95
8/7/2021	Central	Kivell	Pen Set	42	23.95	1,005.90
8/24/2021	West	Sorvino	Desk	3	275.00	825.00
9/10/2021	Central	Gill	Pencil	7	1.29	9.03
9/27/2021	West	Sorvino	Pen	76	1.99	151.24
10/14/2021	West	Thompson	Binder	57	19.99	1,139.43
10/31/2021	Central	Andrews	Pencil	14	1.29	18.06
11/17/2021	Central	Jardine	Binder	11	4.99	54.89
12/4/2021	Central	Jardine	Binder	94	19.99	1,879.06
12/21/2021	Central	Andrews	Binder	28	4.99	139.72

More Sample Data Files

Here are 4 more sample data files, if you'd like a bit of variety in your Excel testing.

Insurance Policies

This sample file has fake commercial property insurance policy data.

• There are 10 columns of data, with no calculations.
• There are 500 rows of data in the insurance policy table.

Click here to download the insurance policy data file. The zipped Excel file is in xlsx format, and does not contain any macros.

Food Sales

This sample file has fake food sales data.

• There are 8 columns of data, including 1 column with a calculation.
• There are 244 rows of data in the food sales table.

Click here to download the food sales data file. The zipped Excel file is in xlsx format, and does not contain any macros.

Workplace Safety

This sample file has fake workplace safety report data.

• There are 14 columns of data, including 3 columns with a calculation.
• There are 514 rows of data in the workplace safety report table.

Click here to download the workplace safety data file. The zipped Excel file is in xlsx format, and does not contain any macros.

Work Orders

This sample file has fake work orders data.

• There are 22 columns of data, including 9 columns with a calculation.
• There are 1000 rows of data in the work orders table.

Click here to download the work orders data file. The zipped Excel file is in xlsx format, and does not contain any macros.

Hockey Players

This sample file has data from the 2018 Olympic Hockey teams, from Canada and the USA. I used this data in my blog post on hockey player data analysis.

• There are 15 columns of data, including 4 columns with calculations.
• There are 96 rows of data in the hockey player table.

Click here to download the hockey player data file. The zipped Excel file is in xlsx format, and does not contain any macros.

Sample Data - Formatted Numbers

If you copy numbers such as 1-4 or 3/5 and paste them into Excel, they will usually change to dates.

For example, copy the numbers below, and paste them onto a worksheet, to see how Excel adjusts them.

• 3/4
• 02345
• 1-3

Learn how to paste this type of data, and keep the formatting -- instructions on the Data Entry Tips page.

Related Links

Excel Tables

Pivot Tables

Data Entry Tips

More Sample Files

Excel Topics

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